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Your calendar, hours and bookings

Working hours, time off, booking sessions and calendar invites.

Working hours and time off

In Calendar, tap Working hours and time off:

  • Working hours for each day. Add more than one block for split shifts, and use Copy Monday to Tue–Fri to save time.
  • Regular time without sessions, such as admin or your own training.
  • Time off: a day, several days, or part of a day.

Booking

Tap free time in your calendar (or Book), choose the client, and set the time, length, place and workout. If it clashes with another session, is outside your hours or in blocked time, you'll be asked before it's booked.

The client is emailed a calendar invite from Ironlark. It adds itself to their calendar with reminders that morning and an hour before (Google Calendar uses the person's own reminder settings instead). Change moves the same event, and Cancel removes it.

How full you are

The top of your calendar shows this week and next: hours booked out of your available hours. It warns when you're nearly full and tells you when you have room for new clients.

Clients booking themselves

At the bottom of Working hours and time off, tick Let clients book sessions. Choose the session length, how much notice you need, how far ahead they can book, and how much notice they must give to cancel.

Your clients then see Book a session on their Today screen, with your free times only (never who else is booked). Time off, blocked time, booked sessions and group sessions are never offered. Each booking goes straight into your calendar, emails them a calendar invite and emails you. They can cancel in the app with enough notice; closer than that, they're asked to message you.

Starting, changing and cancelling a session

Tap a session in the calendar to change it. For a session booked for today, Start the session is at the top: it opens the workout so you can train the client live.

To cancel, tap Cancel the session and say why, for example "I'm unwell, sorry, let's rebook". The client gets an email with your reason, and the calendar invite is removed. Clients cancelling a session they booked themselves have to give a reason too, and you get it by email.

Still stuck? Email [email protected].